School Fee Management, Simplified.
Configure fees, manage students, collect payments — all from one intelligent platform built for modern schools.
500+
Schools
1M+
Students
₹500Cr+
Collected
Collected
₹4.2L
Pending
₹68K
Students
1,240
Monthly Collections
500+
Schools Onboarded
1M+
Students Managed
₹500Cr+
Fees Collected
99.9%
Platform Uptime
Everything you need
One platform. All your school finance workflows — from fee configuration to final reconciliation.
Flexible Fee Plans
Create multi-tier, class-wise fee structures with installments, discounts, and concession rules — configured once, applied automatically.
Omni-channel Payments
Accept fees via UPI, cards, net banking, or cash. Every transaction is reconciled in real-time with zero manual effort.
Automated Reminders
Schedule smart email and SMS reminders for due and overdue fees. Reduce follow-up effort by over 80% with rule-based automation.
Real-time Analytics
Track collection rates, outstanding dues, and monthly trends on a live dashboard. Export reports in one click.
Parent Portal
Parents can view fee statements, download receipts, and pay online — anytime, anywhere from a mobile-friendly interface.
Role-based Access
Fine-grained permissions for admins, finance staff, and teachers. Every action is audited with a full activity trail.
Up and running in 5 steps
From school onboarding to automated reminders and reports — the entire process takes less than a day.
Set Up Your School
Onboard your school in minutes — add academic years, classes, sections, and configure fee categories and structures.
Enroll Students
Import students via CSV or add individually. Each student is automatically mapped to their class and fee plan.
Collect Payments
Parents pay online via UPI, card, or net banking. Staff collect cash or cheque at the counter — all in one screen.
Send Reminders
Automated email and SMS reminders go out before and after due dates. Escalate overdue fees without lifting a finger.
Track & Report
Monitor live collections, view defaulter lists, and download audit-ready reports for any period in one click.
Every tool your school needs
Six purpose-built modules that work together seamlessly — all under one login.
Fee Manager
Structure. Automate. Control.
Define fee heads, installment schedules, and discount rules for every class and category. Changes propagate instantly to all linked students.
- Multi-installment fee plans
- Class & category-level rules
- Late fee & concession management
- GST-compliant invoices
Student Manager
Enroll. Track. Promote.
Aarav Sharma
Grade 9-A
Priya Patel
Grade 8-B
Rohan Mehta
Grade 10-A
Centralise all student records — academic history, family contacts, and fee assignments — in one searchable database.
- Bulk CSV import & export
- Class promotion workflows
- Sibling discount linking
- Custom field support
Payment Tracker
Collect. Reconcile. Export.
Today's Collection
₹2,34,500
UPI
₹1.2L
Cash
₹80K
Card
₹55K
Every rupee collected is logged instantly — online or offline. Full reconciliation with bank statements and one-click audit exports.
- UPI, card, cash & cheque
- Real-time bank reconciliation
- Instant digital receipts
- Partial payment support
Reports & Analytics
Insights at a glance.
Collection Rate
78% — ₹4.2L / ₹5.4L
Live dashboards and scheduled reports give finance teams a complete picture — defaulters, projections, and collection trends.
- Day-book & ledger reports
- Defaulter list with aging
- Collection vs target charts
- PDF & Excel export
Smart Reminders
Automated. Personalised. Effective.
3 days before due
248 sent
Day of due date
190 sent
7 days overdue
42 sent
Set rules once — the system sends personalised reminders before and after due dates. Track open rates and reduce defaults.
- Email & SMS channels
- Pre-due & overdue triggers
- Customisable message templates
- Delivery & open tracking
Admin Console
Configure. Control. Audit.
Super Admin
2 users · Full access
Finance Staff
5 users · Collections
Teacher
38 users · Read-only
Manage users, roles, and permissions with precision. Full audit logs ensure every action is traceable and accountable.
- Role-based access control
- Multi-branch support
- Full audit trail
- Custom branding & logo
Never chase fees manually again
Set your reminder rules once. QuickFeeAI automatically sends personalised, timely messages to parents across email and SMS — escalating intelligently until fees are paid.
Automated Reminder Timeline
"Hi Rajesh, your fee of ₹12,500 is due on 15 Jan. Pay early to avoid late charges."
"Reminder: ₹12,500 fee due tomorrow. Pay now to avoid penalties."
"Today is the last day to pay ₹12,500 without a late fee. Pay now."
"Your fee is overdue by 3 days. A late charge of ₹250 has been added."
Rich HTML templates with payment link
SMS
Concise messages to registered mobile
80%
Less manual follow-up
vs. phone-call based reminders
3×
Faster collection
in first 15 days of term
92%
Open rate
on day-of-due email reminders
QuickFeeAI
fees@quickfeeai.com → rajesh.kumar@gmail.com
Friendly Reminder: Fee Due Tomorrow — Sunrise Academy
Dear Mr. Rajesh Kumar,
This is a reminder that the following fee is due tomorrow, 15 January 2025.
Paying early helps avoid late charges. Questions? Call 1800-XXX-XXXX
[QuickFeeAI] Dear Parent, fee of ₹12,500 for Aarav Kumar (Grade 9) is due on 15 Jan. Pay at: pay.quickfeeai.com/abc123
09:15 AM ✓✓
OVERDUE: ₹12,500 + ₹250 late fee now due. Pay immediately to avoid further charges. pay.quickfeeai.com/abc123
16 Jan · 10:00 AM ✓✓
Custom templates, your branding
Every reminder carries your school name, logo, and tone — parents recognise and trust it immediately.
Accept fees every way parents pay
From UPI to cash at the counter — every payment channel is covered, every rupee reconciled automatically, every receipt generated instantly.
UPI
GPay · PhonePe · Paytm
Debit / Credit Card
Visa · Mastercard · RuPay
Net Banking
All major banks
Cash
Counter collection
Cheque / DD
Manual entry + tracking
NEFT / RTGS
Bank transfer mapping
How Collection Works
Fee Invoice Generated
System auto-generates invoices at term start or when fee is assigned.
Parent Receives Link
Secure, unique payment link sent via email and SMS — no login needed.
Online or Counter Pay
Parent pays online or finance staff records cash / cheque at school.
Receipt Instantly Issued
Digital receipt generated and emailed. Ledger updated in real-time.
Security & Compliance
Zero-effort reconciliation
Online payments auto-reconcile with bank statements. Cash and cheque entries are logged and flagged for manual bank matching — all in one place.
Total Collected
₹4,12,500
Transactions
184
Avg. Ticket
₹2,241
Reconciled
100%
Pending
0
Aarav Kumar
Grade 9-A · Roll No. 24
Term 2 Fees
Payment Mode
Instant receipts parents can trust
The moment a payment clears, a branded digital receipt lands in the parent's inbox and is permanently available in their portal — no more paper receipts, no more disputes.
Payment Successful!
Receipt sent to rajesh.kumar@gmail.com
Receipt No.
QFAI-2025-084521
Date
15 Jan 2025, 09:42 AM
Term 2 Fee Breakdown
Auto-emailed instantly
Receipt is generated and emailed to the registered parent email the moment the payment is confirmed — no manual action needed.
PDF download always available
Parents can download a print-ready PDF receipt from their portal at any time, even months after payment.
Shareable secure link
A tamper-proof, signed receipt link can be shared with banks or government offices as proof of fee payment.
Full fee history in one place
The parent portal shows all transactions across terms — every receipt, every fee head, with outstanding balance at a glance.
< 3 sec
Payment processing time
100%
Transactions reconciled
0
Manual data entry needed
Instant
Receipt delivery
Built for every stakeholder
One platform that serves principals, finance teams, and parents — each getting exactly what they need.
Complete visibility, zero paperwork
Get a bird's-eye view of your school's financial health without opening a single spreadsheet.
- Live collection dashboard across branches
- Instant defaulter lists with one-tap reminders
- Month-on-month performance comparison
- Audit-ready reports for management reviews
Collections made effortless
Process hundreds of fee transactions daily with confidence — every rupee accounted for, automatically.
- One-screen fee collection with instant receipt
- Partial payment & advance fee support
- End-of-day cash & bank reconciliation
- Exception alerts for bounced payments
Pay fees from anywhere, anytime
No more queues or missed due dates. Parents get timely reminders and a simple, secure payment experience.
- Mobile-friendly fee payment portal
- UPI, card, and net banking accepted
- Instant digital receipt on payment
- Fee statement & history at a glance
Let's get your school started
Whether you want a live demo, have pricing questions, or are ready to onboard — our team is here to help.
Ready to see QuickFeeAI in action?
Fill in a few details and our sales team will reach out with a personalised demo and pricing — usually within a few hours.
Ready to modernise your school's fee management?
Join 500+ schools already using QuickFeeAI to simplify collections, reduce defaults, and save hours every week.
No credit card required · Setup in under 30 minutes